Memo and note-taking apps are an important reminder for you and your colleagues. To-do apps speed up teamwork. Market leader Wunderlist will be discontinued on May 6. Here, we look at new candidates and help you to export Wunderlist data and import it to alternatives.
- To-do apps: Wunderlist, Microsoft To Do, Todoist, Any.do, TickTick, Trello
- Memo and notes apps: OneNote, Evernote, ColorNote, Google Notes, Samsung Notes
|Wonderlist||Microsoft To Do||Todoist||Any.do||TickTick||Trello|
|Price||free of charge||freemium||freemium||freemium||freemium|
|Premium advantages||-||location-based reminders, labels, file attachments, comments||colors, themes, location-based reminders, recurring tasks, large attachments, more teamwork||calendar, adjustments for smart lists, more memory, history, progress bar, reminders, and much more||recurring tasks, calendar, voting, admin functions|
|Platform||RIP||mobile, web, desktop||mobile, web, smartwatches, Slack||browser, desktop, mobile, Slack||desktop, web, mobile, Outlook||browser, mobile, desktop, Slack|
After many successful years, Microsoft bought the to-do app Wunderlist in 2015, which was once launched in Berlin. True to the scheme Embrace, Extend and Extinguish, Wunderlist will be discontinued on May 6, 2020. In the app, you will be directed quite intrusively to switch to Microsoft To Do.
Fortunately, there are several Wunderlist alternatives that can transfer your lists one-to-one. First of all, however, it is worth exporting your Wunderlist data.
Even if Microsoft would like to transfer you to To Do, you can transfer your Wunderlist data to an alternative to-do app. Some of the Wunderlist alternatives shown below even offer a direct import, so that you could skip a previous export. However, since this is only possible until May 6, you should definitely make an offline backup of your Wunderlist data.
According to GDPR, you can download your data from Wunderlist in a human-readable form. Some competing apps use this export file as the basis for importing your data. This is useful because you are not forced to make the proposed switch to Microsoft To Do. With Any.do, To Do, TickTick, and Todoist you can even skip these steps thanks to the import wizard!
- Enter a desktop browser or open Wunderlist on your smartphone in a browser and switch to desktop view.
- Click on your name in the top left corner.
- Opens the account settings.
- Click on export account.
- Download the ZIP file.
Similar to Todoist, Microsoft To Do follows the task planning focus and allows easy collaboration. The biggest disadvantage would be at most that a free Microsoft account must be set up. And since recently, you have to prove your age with this account; optionally with a credit card.
Unlike all the other apps listed here, Microsoft To Do is the only one that distinguishes between reminders and deadlines. So you can have a reminder remind you of a task before it is due. Sounds banal, but it's ingenious. And task lists that have to be completed regularly are automatically reset after they have been completed, setting the timer for the reminder to the next day by itself.
If you come from Wunderlist, To Do suggests importing the data in the lower-left corner; the export of Wunderlist data described above is therefore not absolutely necessary.
Similar to Evernote, the free version of Todoist has a very limited range of functions. But if you spend the annual fee, the to-do app turns out to be a streamlined task-manager. Even when creating to-do's in Todoist, you have to follow a strict getting-things-done scheme, and always prioritize the tasks immediately, set a deadline and assign them to someone. Like a boss!
The focus is entirely on task planning, assignment, and progress tracking. If you're looking for a memo app or just want to create a collection of ideas, you should use Google Notes.
Wunderlist users can migrate their data to Todoist via a special link. Again, a previous export of the data from Wunderlist is not necessary.
Any.do provides an import wizard for Wunderlist (link) First, log in to Any.do or register. Afterward, Wunderlist will ask you if you agree with the migration. After a few minutes, Any.do will open with all your old lists.
Any.do integrates well with your email account and the Google Calendar. Tasks also have subtasks, notes and attachments. It may turn out to be the ideal Wunderlist alternative.
Any.do has a subscription model for dispensable premium features. The free version of the to-do app will more than suffice for common household tasks - even for the whole family.
TickTick is one of the favorites of the AndroidPIT community and has truly earned its place in our top list. The task management sorts by lists, tasks, and subtasks. Of course, you can also enter reminders - not only time-based but also location-based. If someone from the family's supermarket passes by, the app reminds you of the need for toilet paper.
The app works very reliably and synchronizes tasks between different devices very quickly. Although there is no stand-alone Windows version, desktop users can use browser extensions. TickTick can also be used without an account, in which case the tasks remain on the smartphone and cannot be synchronized.
In the free version of TickTick, you quickly come up against the limitation of nine task lists. More memory, team functions, and larger attachments are only available with a premium account. This costs $2.79 a month or $27.99 a year.
Wunderlist importing is also possible with TickTick. Just click on your name in the upper left corner. In the menu, click on Settings. There in the Backup section you will find Wunderlist; both as import and import backups. The first one connects the servers directly to each other, as seen at Todoist or Any.do. For the latter, you should extract, upload, and import the JSON file from the Wunderlist export archive created above.
Trello is a digital kanban board. As such, it is ideally suited to visually structure work processes in a team. You can distribute tasks, document processes, contact employees via the @marker, quickly track progress, move task cards, and keep track of everything on the integrated calendar.
Although the sharing options are somewhat complex, they are cleverly thought out and intuitive to use. The free version offers few restrictions, the premium version however offers powerful extras and also better rights management.
|OneNote||Evernote||ColorNote||Google Notes||Samsung Notes|
|Price||download free of charge||download for free, premium plans available||free of charge||free of charge||free of charge|
|Premium advantage||online storage, collaboration||offline functionality, email import, PDF search/marking, history, more memory||-||-||-|
|Platform||Windows, iOS, macOS, Android, web||Android, iOS, macOS, Windows, web||Android||iOS, Android, web, Wear OS||Samsung devices|
|Log-in||Microsoft account||email / Google||without Google/Facebook||Samsung|
|Note hierarchy||notebook > section > notes||notebook > notes||Note with colors||notes, reminders, labels, colors||category > notes, favorites|
|Reminders||no||per note, time-based||time-based||time or location-based||time or location-based|
|Formats||handwriting, text, list, image, audio||photo, video, audio, handwriting, list, text||text, list||reminders, audio, file, handwriting, photo, text, list||text, list, handwriting|
|File attachments||no||any, 10 GB/month (Premium)||no||no||picture, voice|
|Special features||large drawing area||written notes, save websites completely||colorful widgets||global search||screen-off notes|
In OneNote, you create notebooks for collecting ideas or taking notes. The individual pages of these notebooks are infinitely large and allow notes in different formats. In combination with a paid Microsoft subscription, you can edit these notebooks with friends or colleagues.
The handling of the free Android app is functionally clearly limited. Only in combination with the web or even the Windows app does the complete scope of Microsoft OneNote unfold.
Evernote is more suitable for documenting and quickly taking notes than for creating and planning to-do lists, which can be handwritten, spoken, photographed, or typed. The individual notepads allow the collection of different formats, just like OneNote, but mobile-first. However, the free version of the Evernote memo app is massively limited and only suitable for very limited things like collaboration or synchronization across several devices.
But if you pay the premium fee, you'll probably get the best note-taking app for Android. With Evernote, you'll never lose a note again, thanks to the numerous sorting and search functions including text recognition for PDFs.
ColorNote is the first note app in this list that follows the KISS principle: Keep It Smart and Simple. ColorNote does not require a log-in, but logging in via Google or Facebook gives you the possibility to save your notes online. And that saves your notes in case your smartphone suddenly disappears or breaks down.
Functionally, ColorNote is of course much simpler than the previously mentioned feature bombs OneNote or Evernote. Your notes are either text or lists. And instead of elaborate label systems or note hierarchies, ColorNote simply works with colors - which is not surprising considering the name. The colorful notepads can be stapled in the same color onto the start screen of your Android smartphone and thus be accessed faster.
Unfortunately, ColorNote lacks any possibility of cooperation, so that you are alone with your notes and the shopping list cannot be worked through together. Thanks to its simple format you can copy the notes as plain text to the clipboard and share them with other apps like WhatsApp.
Google Keep seeks the middle of simple and functional. There are labels and collaboration; handwritten notes and audio memos. Google Keep automatically reminds your family members when they walk past the supermarket using location-based notifications.
In principle, Google Keep keeps everything. Unfortunately, it is quite complicated to keep order with the limited possibilities. In large note collections, the possibilities for hierarchizing your memos are no longer sufficient, and notes seem overcrowded. And there's no way to track your progress, so Google Notes is more suited for lists and collections than for real to-do's.
Exclusively for Samsung smartphones and tablets, the manufacturer offers a pre-installed notes app. This offers the optimal user experience in Android, especially in combination with the S-Pen as in devices of the note series.
The notes app from Samsung also proves to be practical in combination with the Samsung-specific reminder system, which incidentally also allows location-based notifications. Unfortunately, there is no possibility to use the app to work on shared to-dos in a group. Samsung's free memo app is a lone wolf.
Microsoft may have taken away our Wunderlist. However, the excellent to-do apps Any.do and Todoist offer great alternatives. Also, Microsoft To Do is not bad if you want to make friends with Microsoft. If you really want to create something professionally, have a look at Trello.
As a collection of notepads, Google's Keep app cuts a fine figure and is free of charge. Samsung fans, on the other hand, swear by the Korean manufacturer's pre-installed notes app, which is unfortunately reserved exclusively for Samsung devices.
Which notes and to-do apps do you prefer to use? Which feature did we overlook in our descriptions? Feel free to give us constructive feedback and new ideas in the comments section!